Samira Khadem
Project Coordinator
Experience
Freelancer Bookkeeper
Berlin / Germany | June 2024 - Present
•Invoice request and coordination.
• Financial archiving with Lex Office.
• Monthly calculation and reporting of input tax via Elster;
• Invoice creation
• Preparation and transmission of invoices to clients
• Annual preparation of the tax return for the tax consultant
• General controlling of the client's finances
• Communication regarding finances with the entire team
• Working together with the tax consultant for yearly reports
Ippolito Fleitz Group Architecture cpmpany
Studio Coordination Berlin / Germany January 2023 - December 2023
Executive assistant to the Studio Director, planning trips and organizing travel costs
• Supporting the designers and the team in the studio
•Monitoring the workflow of the studio and attending meetings with senior management
• Planning and organizing team events and studio visits
• Ordering the office supply for the studio
•Taking care of the maintenance of the building
• processing and archiving invoices and receipts and preparing the report for accounting
• Organizing fairs and exhibitions
including related
correspondence.
Peach Berlin GmbH Creative Agency
Office Manager Berlin/ Germany | July 2022 - December 2022
• Direct contact to the CEO
• Supervising and monitoring the work flow of the office • Reporting to directors and attending meetings with senior management • Supporting the production team during on-location shootings, productions and events • Invoice handling for each project and management of office budgets • implementing and maintaining procedures/office administrative systemsE.S.E.L. KG - Museumsquartier • Artists Information Platform
Administrative coordinator Vienna/Austria | October-December 2021
• Administrative coordination of the internal activities of the organization
• Co-curating and organization of exhibitions
• Attending creative meetings with the art director
Advertising Agency Robert Hermann
Finance coordinator Vienna/Austria| 2019 - 2020
• Organizing incoming and outgoing invoices
• Archiving documents related to the projects of the company
Stefan Loose Travel Handbi.icher
Travel Guide Book Freelancer / Iran| • 2018- 2019
Working with the editorial team providing research for Iranian art, history, culture, information on hotels and gastronomy as well as tour providers
Aknoon Holding, Deegar Platform Artist Platform
Program & Project Coordinator Tehran / Iran | • 2016-2017
The ground floor of Mohsen gallery was a book/gift shop and a café. I was responsible for the shop in all matters such as inventory, ordering goods, dealing with artists and designers, book keeping, accounting and reporting as well as organizing non-profit exhibitions for young emerging artist in collaboration with the café. To see the exhibitions information you can click on the link below or simply check out the projects page.
Aknoon Holding, Headoffice
Office Coordinator Tehran / Iran | 2014-2016
• Coordination of production projects for the CEO
• Technical evaluation of project submissions
• Administrative tasks for different departments of the holding, such as book publication, music production, film and theater production
• Implementation of a new system for the technical library renting process
Aknoon Holding, Mohsen Gallery
Book Shop & Gift Shop Manager Tehran / Iran | 2013 - 2014
• Responsible of the inventory and accounting.
• Keeping the record of daily sales and monthly reports.
• Responsible for the events such as talks with authors, reading session, book premiers, reading days for children, music nights on special event and script readings
Mosallas Publication Book Store
Sales & Shop Manager Tehran / Iran | 2010-2013
• Responsible of the inventory and accounting.
• Keeping the record of daily sales and monthly reports.
• Responsible for the events such as talks with authors, reading session, book premiers, reading days for children, music nights on special event and script readings
Iran Archery Federation
Event Coordinator, Management assistant Tehran/Iran | 2009- 2010
Organization and event management for national and international competitions in archery.
Education
Bachelor of Arts (B.A.) in Traditional Handicrafts
Sooreh University, Tehran / Iran | 2001 - 2005
Details about your education and achievements.
High School Diploma, focus Natural Science
Ebn-e Sina Highschool, Karaj / Iran | 1998 - 2001
Details about your education and achievements.
Certificates
. Automated Software Testing 2020
(Code Factory-Vienna)
.
Digital Marketing 2017
(Digital Marketing Academy, IQS Academy)
. Tehran Art Management Program 2016
(dars platform, Khalaagh Consulting Group)
. Arts Management Workshop 2016
(Khalaagh Consulting Group)
. Event Management Workshop 2016
(Khalaagh Consulting Group)
. Service Design Workshop 2016
(Khalaagh Consulting Group)
. Teamwork Workshop 2016
(Khalaagh Consulting Group)
Hobbies
. I love living in the city and participating in artistic and cultural events such as exhibition openings, fairs, and festivals.
.I love riding my bike through the city and enjoying the hidden gems of the city
. I am recently into analogue photography and experiencing shooting with two vintage cameras.
. I love running with my headphones on. It gives me a feeling of lightness and joy.
. In my spare time I enjoy redesigning and reusing old or broken furniture pieces.
. I take joy in painting traditional Iranian illustrations and mixing them with new techniques.
Computer Skills
- MS Office : Extraordinary
- Photoshop : Basic
- Google work space
- Slack / Teams